“Aretè & Cocchi Technology” means Magi Srl – headquartered at Via della Solidarietà 2/1, Località Crespellano, Valsamoggia (BO), Italy – Registered office: Piazza Galvani 3, Bologna, Italy – VAT n. IT 02999741206 – Phone number: +39 051 6656 611 – E-mail: firstname.lastname@example.org – PEC: email@example.com
Subject: Information pursuant to Article 13 of E.U. Regulation 2016/679 – European Parliament and Council 27, April 2016 (General Regulation on Data Protection, or GRDP)
The GRDP regulates the protection of personal data and imposes a series of obligations on those who process said data. Among these obligations is the duty to inform the person to whom the data refers.
Given the aforementioned, in relation to the personnel selection procedure that is or will soon be underway,
We wish to inform you of the following:
- Data controller’s identity and contact information
Aretè & Cocchi Technology, meaning Magi Srl – headquartered at Via della Solidarietà 2/1, Località Crespellano, Valsamoggia (BO), Italy – Registered office: Piazza Galvani 3, Bologna, Italy – VAT n. IT 02999741206 – Phone number: +39 051 6656 611 – E-mail: firstname.lastname@example.org – PEC: email@example.com
- Data protection officer’s identity and contact information
As a DPO has not been appointed, for all information concerning the processing of personal data and the exercise of your rights, please refer directly to the data controller in the manner described in section 1.
- Purposes and legal basis for the processing of personal data
The personal data you have provided or will provide, the data of the referrals that you have provided or will provide, and any data that has been or will be communicated by third parties, is necessary to verify your professional certifications and qualifications for employment.
The legal basis of its processing is established by the relevant laws in force, and in particular by the consent (if any) that you shall express.
Since the aforementioned verification may require processing the personal data of your referrals, including use of their contact details, by signing this statement you guarantee that you have followed all formalities required by the current legislation regarding the protection of these parties’ personal data.
- Nature of personal data
Your personal data, including data relating to criminal convictions and offenses, which will be used for the purposes indicated in section 3, shall be processed.
Certain data defined as “special categories” under Article 9 of E.U. Regulation 2016/679 include data that could reveal: racial or ethnic origin; religious, philosophical or other convictions; political opinions; membership of parties, trade unions, associations or organizations of a religious or philosophical nature; health status and sex life.
Relevant personal data collected include, by way of example: school curriculum, court records, membership in professional organizations, professional certificates, references, reasons relating to the conclusion of previous work activities, exposure on the internet, previous salaries, sales information, existence of any civil actions, bankruptcies, etc.
As already expressed in section 3, the names and related contact details of your referrals may also be processed.
- Recipients or categories of recipients of personal data
The data in question, for purely organizational reasons, will be brought to the attention of the parties designated as responsible and in charge of processing, i.e. employees and collaborators of the provider to accomplish the aims described in section 3.
Personal data will not be disclosed in any way except with your explicit authorization.
- Transfer of personal data to a third country or an international organization
Please note the aforementioned data are not subject to a transfer to a third country or to an international organization.
- Retention period for personal data and criteria used to determine this period
Personal data will be kept for the entire duration of the selection process and, subject to specific legal provisions, for a period of up to 12 months after, at which point it will be erased.
- Rights of the data subject
In addition to being able to lodge a complaint with the Supervisory Authority, you may exercise a set of rights as provided for by the current legislation. These are: Article 15 – Right of access by the data subject; Article 16 – Right to rectification; Article 17 – Right to erasure (“right to be forgotten”); Article 18 – Right to restriction of processing; Article 20 – Right to data portability; Article 21 – Right to object; Article 22 – the right not to be subjected to automated decision making, including profiling.
For a deeper understanding of these rights, the aforementioned articles are listed in Attachment 1.
The aforementioned rights may be exercised by sending a registered letter, e-mail or certified email to the addresses listed in section 1 above.
- Optional nature of data provision
The provision of personal data is optional, but is clearly indispensable for fulfilling the objectives outlined in section 3. Refusal to provide personal data will make it impossible to establish any type of employment relationship.